MIRCal – Getting Started

The following steps should be completed in order to prepare your facility to use MIRCal. Completing these steps will help expedite the process when you are contacted by your PDS Analyst to begin using MIRCal.

1. PC, Internet, & Email

Verify that you have the minimum system requirements.

  1. Access to a personal computer (with the following minimum configuration)
    • High speed Internet connection
    • Microsoft supported version of the Internet Explorer Web browser
    • Adobe Acrobat Reader. This is a FREE product that can be downloaded from the Internet.
    • Virus Checking Software
    • File Compression Program. MIRCal accepts files that are 3MB or less. Files that are more than 3MB must be zipped in order to be submitted successfully.
  2. Internet access through an Internet Service Provider (ISP).
  3. Email account. MIRCal sends email reminders and notices to a facility's primary contact and administrator.

2. Training

Computer-Based Training (CBT): This is a step-by-step training course on how to submit your Inpatient, Emergency Department, or Ambulatory Surgery data to OSHPD through the MIRCal system. We strongly recommend that you take this training in order to become comfortable navigating through MIRCal.

3. MIRCal Access

Get a Username and Password. MIRCal requires a unique username and password. See MIRCal User Registration Information to find out how you can get access. This is found on the MIRCal Forms page.

4. Is Data Ready and Available for Currently Due Report Period?

Have your report period data ready and available to submit.

5. .txt or .zip

Make sure your file is in .txt or .zip format. No other format will be accepted by MIRCal.

6. One File Only

Make sure your data is in one file. MIRCal will not allow you to submit multiple files.

7. File Specs

Verify that your data meets the required file specifications
For ED & AS reporting, review Appendix C, of the California ED & AS Data Reporting Manual.
For IP reporting, review Appendix C, of the California Inpatient Data Reporting Manual.

8. Know the Number of Records

Before submitting your file, know the number of records for the report period. You will be required to enter the number of records that you are submitting for the report period. If you do not know the number of records that you're submitting, you should contact your IT department to obtain that number.

9. Patient Data Reporting Checklist

Patient Data Reporting Checklist: A quick reference for new facilities.

10. Detailed Information

Please select one of the links below for more detailed information.

Information on Hospital Inpatient Discharge Data Collection. Inpatient

Information on Emergency Department Data Collection Ambulatory Surgery

Information on Ambulatory Surgery Data Collection. Emergency Department


This page was last updated on Monday, February 13, 2017.

MIRCal Featured Pages

Information on Hospital Inpatient Discharge Data Collection.       Information on Emergency Department Data Collection      Information on Ambulatory Surgery Data Collection.


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